Notarized copies of a document are obtained by photocopying the document and then presenting it to a notary public for examination and signing. The notary public is responsible for the comparison of the original and the photocopies. Once the notary public is sure the photocopies are true, completely accurate and identical copies of the original, he prints a statement saying so on the photocopies, signs them and embosses the notary public seal onto each document.
A notary public (or notary or public notary) of the common law is a public officer constituted by law to serve the public in non-contentious matters usually concerned with estates, deeds, powers-of-attorney, and foreign and international business. A notary’s main functions are to administer oaths and affirmations, take affidavits and statutory declarations, witness and authenticate the execution of certain classes of documents, take acknowledgments of deeds and other conveyances, protest notes and bills of exchange, provide notice of foreign drafts, prepare marine or ship’s protests in cases of damage, provide exemplifications and notarial copies, and perform certain other official acts depending on the jurisdiction. Any such act is known as a notarization.